Get your Volunteer Fire Department NERIS ready IN 2025.

Before you read on, have you checked your readiness?

Now is the perfect time for an end of year after action review (AAR), to look back at what has worked well last year, and plan what can be improved for the year ahead.

Take this quick questionnaire (anonymously if you like) to get a sense of where things stand:

Great little quiz for chiefs to help them get their act together. Well done.

Assistant Fire Chief

Found this quiz very insightful. Very helpful to get us thinking and acting on some important points.

Fire Chief

 
Proceed down once you are done…  
 

Now, 10 ways to improve in 2025

Here is my list of ideas, please let me know if you have other ideas or topics to add, or alternative approaches:  

  1. Preparing for NERIS — crush the transition from NFIRS.
  2. Do you have an Administrator? — stop operational staff pushing paper.
  3. Closing down NFIRS — avoid a multi-year gap in your grant eligibility.
  4. How is recruitment shaping up? — perhaps go hard from the yard once, don’t fizzle all year.
  5. What is on for retention? — do you like your firefighters? Want to keep them?
  6. Continuity planning. — Time and tide wait for no firefighter. We need to mentor & grow our next generation.
  7. Continuous Quality Improvement (CQI). — Keeping getting better, or you’ll slowly get worse.
  8. Member / department communications. — The team that communicates together, stays together.
  9. Protecting your members from fire carcinogens. — Separate them from bad mucky-muck.
  10. OSHA (proposed) Emergency Response Standard. — and well there’s that.

 

Plan your department improvements now before the year, like you’d chain up the trucks before the storm …

Plan your department improvements now before the year, like you’d chain up the trucks before the storm …

 

#1. NERIS - National Emergency Response Information System

Get up to date on NFIRS, and you’ll know what you need for the year ahead. Start with #NERIS-ready.

These articles focus on interesting aspects of NERIS (compared to NFIRS):

… and here is the general information on NERIS and the specification:

That said, per the NERIS team, you really want to get #NERIS-ready.

   
 

#2. Volunteer Administration

Take some paper pushing load off your operational leaders.

Although I know that opinions vary on this topic, my experience has been that departments with an administrator just do better. Chiefs and officers are great at operations, and not always at paper pushing. Here is an article on recruiting a (volunteer) administrator from your fire family and/or community:

 

#3. Closing down NFIRS

The eNFIRS/NFIRS database will be shuttered at the end of 2025, and NERIS will NOT accept incidents for 2024, 2023 or 2022. What does that mean for VFDs? It means that if you’d like your department data entered (to help your grant applications with “three years of filed data” for coming years) you need to file your NFIRS now (or at least this year.)

You can enter them manually at the FEMA USFA eNFIRS site (below), but contact me if you’d like help:

After 50+ years, NFIRS is shutting down. It was time, but get in there before it closes.

After 50+ years, NFIRS is shutting down. It was time, but get in there before it closes.

 

#4. Volunteer Firefighters Recruitment

All volunteer fire department’s need to do recruiting, which is why the National Volunteer Fire Council (NVFC) created Make Me A Firefighter to help us. That said, you need to do you own local promotion (ok ‘marketing’) too, in your communities.

Here are some articles on volunteer firefighter recruitment (with retention part of it), and this is a popular article on recruiting only once a year, not all year. We find annual recruiting works for us.

 

#5. Volunteer Firefighter Retention

If you like your firefighters and want to keep them, you need to actively work on retention. These articles on volunteer firefighter retention (with recruitment part of it) help you with some free and low cost ideas. This is a popular article on annual awards.

Annual Awards

Annual Awards

 

#6. Continuity planning

Time and tide wait for no firefighter, and we need to mentor our next generation of officers and senior firefighters.

One approach is to have an “XYZ Officer” and also an “XYZ Coordinator” who is shadowing the role, helping doing some of the grunt work, and generally getting ready to take over. Include your coordinators in your officers meetings, and let them know they are valued. They will become your department’s future.

 

#7. Continuous Quality Improvement (CQI)

Doing an after action review (AAR) is the bare minimum for continuous quality improvement (CQI).

Have your officers review your reports and provide one on one feedback when needed, and group praise when deserving.

Consider adding training where you review past incidents, and mock out redoing them, perhaps even better. Review patient care reports and other fire reports to get the group thinking about the incident before the heat of the moment. Calm heads figuring out approaches.

Plan your training a year in advance (or as early as you can) to allow busy firefighters to balance their work, family and fire department lives. Some folks need a lot more time to adjust shifts or reorganize work to make important trainings. Prepare the training calendar early, and get feedback from your firefighters.

Training, and CQI, are critical to a fire department getting better each year.

 

#8. Member / department communications

This article focuses on #do-it-yourself member communications and it is part of a series on ‘#do-it-yourself’ where, with some technical elbow grease, you can make things happen for your department. Check out the #do-it-yourself Series, and contact me if you’d to learn more, or just chat.

Real-time communications not noticeboards …

You want you team talking about the weather (and what it means for getting gear ready), about the traffic (and which vehicles they cut up recently in extrication training), and about their service. You want them communicating with each other as and when they need and want.

Help your firefighters communicate with more than noticeboards. (Notice board photograph - by AbsolutVision)

Help your firefighters communicate with more than noticeboards. (Notice board photograph - by AbsolutVision)

 

#9. Protecting your members from carcinogens

Back in the day we used to wear our filthy dirty structure gear back to the station, in the cabs, and throw them back on the racks until they were “dirty enough” to wash. These days we have wipes on scene to remove dirt that penetrated though our bunker gear to sensitive skin areas, a change of gear so we can bag dirty bunks (straight to being washed) on scene, and we keep cabs clean.

Carcinogens are pervasive in firefighting, and we know so much more about them, so taking every step to mitigate the risk of cancer is key.

 

#10. OSHA (proposed) Emergency Response Standard

Keep up on the OSHA proposed standard, and work with your local, state and nation-wide organizations to voice your input.

Read more, from NVFC, about OSHA’s Proposed Emergency Response Standard here at NVFC's website post on OSHA's proposal.

 
 

Still not taken your ‘Readiness 2025’ quiz? Go for it.

Take this anonymously if you need, it only takes minutes. Fire chiefs say good things about it …

 

 
 

Responserack Fire RMS

Still reading? Nice! I’m Adam, and I created Responserack for VFDs like mine, and I really value that I get to work with volunteer firefighters, chiefs and administrators. Good people working for their communities. Responserack provides incident reporting for NFIRS (and NERIS) and other useful capabilities to help you help your fire department thrive. Contact me if you’d to learn more, or just chat.

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